Notice to Bidders
Request for Bidder Qualifications - Phase II Improvements Foster House
Notice to Bidders - Four Wheel Drive SUV 2025 or Newer Delivery within 60 Days upon Award - Bid # P2P #2025-18
Township of Lower, Cape May County, NJ has partnered with OpenGov and is excited to announce our transition from a paper-based bid solicitation process to a fully automated, web- based electronic bidding and vendor management system. Below are the bids and proposals currently being solicited and the corresponding closing dates for each. Our new eProcurement Portal will allow interested parties to do the following:
- Register to bid and receive notifications of future opportunities in the eProcurement Portal by selecting Subscribe to create an account.
- Follow updates to existing solicitations by finding the solicitation and clicking the Follow button. This will allow all interested parties to receive amendments and addenda automatically.
- Submit questions and receive answers for open solicitations.
- Guide vendors through the process of responding electronically to RFPs, bids, etc. to ensure submissions have been accurately completed.
- Ultimately, be your one location for all bid opportunities issued by the Township. To get started, click here to sign up. You’ll receive an email to activate your account. For more information about how to register, please see our help file here.
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Purchasing Department
The Purchasing Department is responsible for oversight of the Township's purchasing functions. All purchase orders for goods or services are processed through this office. The information provided here is intended to help
businesses understand the purchasing procedures and practices of Lower Township. This information will help you understand our practices and make it easier for us to assist you.
The Township of Lower encourages and welcomes the interest of new vendors as well as current suppliers. We are committed to maintaining transparent, fair, and competitive procurement processes that serve the best interests of our community.
Office Hours
The Purchasing Department's hours are 8:30 AM to 4:30 PM, Monday through Friday, except holidays. You can contact our office by calling (609) 886-2005 x123 or by email at mvitelli@townshipoflower.org
Appointments
Vendors must make an appointment before calling on the Township Purchasing Department to ensure availability of appropriate Township personnel. No assurance can be given to vendors who arrive unannounced.
Purchase Order Required
No items are to be purchased or services rendered to the Township of Lower without a properly executed purchase order, including approval from the Chief Financial Officer, Purchasing Agent, and Township Manager.
Business Registration Act
P.L. 2004, C.57 requires that vendors provide municipal governments proof of business registration. If you have not already done so, please provide a copy of your "Business Registration Certificate" to the purchasing office. All vendors are required to submit a Business Registration Certificate (BRC).
If you need assistance obtaining your Business Registration Certificate, visit https://www.nj.gov/treasury/revenue/busregcert.shtml or contact the New Jersey Division of Revenue at (609) 292-1730.
Methods of Procurement
Purchases Under $4,000 - Request for Quote
For purchases under $4,000.00, no solicitation of quotes is required and the Township may issue purchase orders for goods or services according to its needs.
Purchases $4,000 to $17,500
For purchases between $4,000 and $17,500, the Local Public Contracts Law requires the Township to obtain quotes. Quotes may be solicited verbally or in writing. All quotes should be FOB Lower Township, or any and all freight charges should be included in the vendor's proposal. Orders will be placed via a Lower Township Purchase Order.
Written requests for quotes will include forms to be submitted along with the date and time of submission. Timely responses are greatly appreciated and benefit both the Township and the vendor.
Purchases $17,500 to $53,000 - Pay to Play Requirements
Purchases in excess of $17,500 are required to comply with Pay to Play regulations pursuant to N.J.S.A. 19:44A-20.4. For purchases between $17,500 and $53,000, this requires the Township to solicit proposals.
Important Note: Vendors should be aware that the law requires aggregation by vendor. Therefore, multiple small purchases with a single vendor may exceed the Pay to Play threshold and require the Pay to Play packet to be completed.
Over $53,000 - Formal Bidding
Formal bidding is required for any commodity, service, or public improvement when the cost exceeds the statutory bid threshold of $53,000, pursuant to N.J.S.A. 40A:11-3.
Bid Submission Requirements:
- Bids must be submitted in accordance with the terms and conditions prescribed in the respective bid
package
- All bids must be sealed and submitted by the deadline specified in the bid documents
Bid Opening Process:
- Sealed bids are publicly opened and read aloud at the time, date, and location specified in the bid
documents
- All interested parties are welcome to attend the public bid opening
Evaluation and Award Process: Bids are tabulated and evaluated based on:
- Best price offered
- Compliance with bid specifications
- Other relevant considerations as outlined in the bid documents
A comprehensive recommendation is prepared and submitted to the Township Committee for final award decision. All contract awards or bid rejections will be made within sixty (60) days of the bid opening date
Prevailing Wage and Public Works Contractor Registration Acts
Public works projects subject to these Acts are those funded in whole or in part with the funds of a public body. Contracts awarded directly by municipal government over $19,375 are subject to Prevailing Wage and Public Works Contractor Registration Act requirements.
For more information and registration, visit:
https://www.nj.gov/labor/wageandhour/registration-permits/register/
Additional Information
Vendor Registration
New vendors are encouraged to register with the Township through our eProcurement portal at https://procurement.opengov.com/portal/townshipoflower to receive notifications about bidding opportunities that match their services or products. Registration is free and ensures you won't miss any relevant opportunities.
Questions and Assistance
If you have questions about our purchasing procedures or need assistance with the bidding process, please contact our office during regular business hours. We are here to help ensure a smooth and transparent procurement process for all parties involved.
Equal Opportunity
Lower Township is committed to equal opportunity in all procurement activities and encourages participation from businesses of all sizes, including minority and women-owned enterprises.
This document serves as a general guide to Lower Township's purchasing procedures. For specific requirements related to individual procurements, please refer to the relevant bid documents or contact the Purchasing Department directly.
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